RtP Operations Analyst and Buyer

Profile

, Turkey

Job Family Group:

Contracting and Procurement

Worker Type:

Regular

Posting Start Date:

April 12, 2021

Business unit:

Finance

Experience Level:

Experienced Professionals

Job Description:

T

Purpose

The role of the RtP (Requisition to Pay) Operations Analyst and Buyer is responsible for managing the volumes of ERP purchase order activities required to support business purchasing requirements within an end to end cycle that aims to pay Shell's 3rd Party suppliers within agreed payment terms. And handling daily procurement of goods and services, operational contracts for various businesses mostly in Retail, Global Commercial, Corporate and Trading & Supply categories through Total Cost of Ownership, delivering or exceeding business service needs and Third Party Spend Savings targets.

Accountabilities


Produce SAP purchase orders from SAP requisitions on a timely basis.
Analyse requisition quality and work with requisitioners as necessary to make lasting improvements.
Implement RtP (Requisition to Pay) automation opportunities resulting from changed or new supplier arrangements.
Awareness of local/regional tax, legal, finance guidelines, policies and support resolution of local/regional issues.
Provide commercial and RtP (Requisition to Pay) advise to both local internal and external stakeholders, requisitioners, various suppliers, global Accounts Payable consistently in line with RtP (Requisition to Pay) guidelines and Shell Group Category Management and Contracting Process.
Diagnose, resolve and/or coordinate the resolution of problem areas arising in the RtP (Requisition to Pay) process, including reviewing FI (Finance Invoice) transactions that are non-compliant or paid late (including where possible identification of root causes).
Ensure workflow items received are dealt with efficiently and effectively. Execute efficient follow-up process to ensure workflow issues are driven to closure.
Act as gatekeeper for any new supplier requests. This is a challenge to the business to ensure that only the minimum necessary number of new vendors are added to Master Data records.
As requested, work with Accounts Payable to resolve outstanding parked and blocked invoices (usually purchase order or Business Service Entry related).


-Provide full Contracting & Procurement support for Retail Network, Trading & Supply, Global Commercial Engineering, Marketing and Corporate categories’ one-off daily procurement of goods and services and operational contracts.

-Develop and implement sourcing strategies to meet the needs of internal customers in compliance with Global Contracting & Procurement processes and procedures.

-Manage tenders, negotiations with suppliers on contract terms and conditions.


Follow-up and resolve daily Contracting & Procurement related issues with suppliers, businesses and finance.


-Set-up and follow-up On-Line Bidding.


Focus on market research for alternative, competitive or creative suppliers through being aware of industry trends, familiar with the key players and bring that external insight into Shell.


-Build and maintain good relations with internal and external stakeholders.


Fully compliant with ISO9001 Management Quality System and ISO27001 Information Security Management Systems and ISO14001 Environmental Management System.


-Fully compliant to related regulations.

Dimensions

-Create purchase orders and standing purchase orders annually.


Engage various requisitioners across the Projects & Technology business and Central Functions.
Resolve weekly workflow support issues.
Deliver 90% of all purchase orders within 2 days of properly prepared purchase requisition.
Generally perform low risk operational contracts and daily procurement of goods and services.


Special Challenges

-Ensure RtP (Requisition to Pay) processes are followed.


Ensure only approved suppliers are used.
Maintain customer focus with a customer service mindset.
Deliver timely solutions within agreed quality levels.
Adaptable to changing circumstances within the organisation.
Participate in project initiatives as needed.
Ensure stakeholder focus on key aspects of the RtP (Requisition to Pay) process which affect workflow.
Analyse and identify improvements while executing day to day responsibilities.

Be a Super User of the department and raising ticket for SAP issues.

Turkey Shell is a Joint Venture, following all global rules of Contracting & Procurement and HSSE (Health, Safety, Security, Environment) standards while complying with local content. Knowledge in contractors in Network, Trading & Supply and Global Commercial market, closely monitoring business needs and ability to find solutions is a must in the sector where fierce competitions exist.

The market is also regulated by the governing body EMRA (Energy Market Regulatory Authority) often comes up with requirements that the distributor companies should comply.


Required Experience Qualification


Experience in RtP (Requisition to Pay) processes and SAP system functionality.
Skilled at interfacing with end-user stakeholders.
Skilled at multi-tasking and prioritising requests.

Good knowledge of Master Data requirements and set up processes and procedures.

Knowledge of the contracts and category strategies for commodities being supported.


-Good negotiation, inter-personal and communication skills.

-Good Business English, written and oral.

-Strong analytical skills and ability to work independently.

-Local and global stakeholder engagement exposure.

-Supplier management.

-Team player with a high drive and ability to build long term relationships.

-Customer focused and likes to work proactively with business professionals

-Knowledge of procurement process and contracting skills, finance and IT systems would be an asset.

-

DISCLAIMER:

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Royal Dutch/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.

According to the United Nations, the global population could increase to more than 10 billion people. A key role for society – and for Shell – is to find ways to meet the growing demand for energy, with less carbon emissions. We need people who dare to think differently – to take part in developing tomorrow’s energy solutions today.

Company info

Sign Up Now - PurchasingCrossing.com